And that is how you can create a very quick simple report using the Report button on the Create tab. You can also adjust simple things such as the size of the paper that you are using to print, the margins for your report, the orientation, the number of columns, page set up, etc. In the zoom section, you've got a view for one page, two pages or if you have a longer report, you can view four pages at once, eight pages or twelve pages. You also have some buttons on the Print Preview tab that appear automatically when you switch to Print Preview. Using the tools on the lower right-hand corner, you can zoom in or zoom out. If you want to view what this report will actually look like, in Print Preview, you can go back to the View button and click on Print Preview to see what this report would look like when printed either on paper or as a PDF. Let us now change the Title of the report and give it another name.Ĭlick on the save icon to save your report.Įnter a name for your report and click Ok. You also will see a page header and a page footer section these appear at the top and at the bottom of every single page in your report.You have the detail section, which is where all of your data lives for the most part.Just like forms, a report is made up of a variety of different sections.You could also make minor changes and adjustments from the report design view. This was a very quick way to create a very simple report. Scroll down and adjust the page control at the bottom. Let us now adjust the column widths to make everything fit in a better way. This provides a quick way to adjust the size or width of any of your fields that you see on the report. You will see that the report is open in Layout view. Now click on the Report button, which will generate a report based on that query. In this case, qr圜urrentProjects is selected in your navigation pane. For this, we need to go to the Create tab.īefore clicking on the Report button to create a basic report, make sure the proper query is selected. We will now take a simple example to understand the process of creating a very simple report. If the fields are contained in more than one table, you need to use one or more queries as the record source. If the fields that you want to include all exist in a single table, use that table as the record source. The tables or queries that provide the underlying data are also known as the report's record source. For example, you can create a simple report of phone numbers for all your contacts.Ī report consists of information that is pulled from tables or queries, as well as information that is stored with the report design, such as labels, headings, and graphics.
Reports offer a way to view, format, and summarize the information in your Microsoft Access database.
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In this chapter, we will be covering the basics of reports and how to create reports.
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